Centime with AI
Invoice Approval Automation Software - Flexible, Rule-Based AP Workflows
Stop chasing approvals. Centime's invoice approval automation software routes invoices instantly, escalates automatically, and keeps your AP process moving — embedded directly in your ERP.
Centime is invoice approval automation software built for mid-market AP teams. Eliminate bottlenecks with flexible, rule-based workflows that route invoices to the right approvers instantly — reducing approval cycle times by up to 60% compared to manual processes. Customize multi-level approval chains by vendor, amount, department, or GL code. Set up to 10 sequential approval levels, trigger automatic escalations, and maintain full audit trails — all inside your ERP. Native integration with NetSuite, Sage Intacct, and QuickBooks means your invoice approval automation software works where your team already does.
"Centime is a fantastic AP automation tool that streamlined our invoice processing and payment workflows. The automated approval processes and real-time cash flow insights helped our business stay on top of our finances effortlessly."
Fully
embedded in:
embedded in:
Why Finance Teams Choose Centime Invoice Approval Automation
Finance teams choose Centime's invoice approval automation software because it replaces rigid, single-path approval flows with intelligent, policy-driven routing. Whether you need two approval levels or ten, sequential or parallel, amount-based or department-based — Centime configures to match how your business actually approves invoices.
Flexible Routing by Any Field
Route approvals based on vendor, amount, department, location, class, or any GL coding field—with up to 10 approval levels per invoice.
Automatic Escalation Rules
Invoices stuck in someone's inbox? Set escalation thresholds (in business days) to automatically move invoices to the next approver—no manual chasing required.
Multi-Policy Support
Trigger multiple approval policies simultaneously for invoices that cross departments or teams, ensuring everyone reviews in parallel without delays.
Native ERP Integration
Fully embedded in NetSuite, Sage Intacct, and deeply with QuickBooks – approvals sync in real time without export/import hassles or duplicate records.
Approver Flexibility
Approvers can review, edit coding, approve, hold, or reject invoices via email or a secure portal, on desktop or mobile, keeping the AP invoice approval process moving anywhere.
Rule-Based Approval Policies
Set approvals once, automate forever
Centime's approval engine lets you define policies based on any combination of supplier, GL account, department, location, amount threshold, or custom field. Once configured, invoices automatically route to the right approvers the moment they're coded—no manual assignment needed.
Each policy supports up to 10 sequential approval levels, and you can define up to three monetary thresholds within a single policy to ensure high-value invoices receive additional scrutiny while routine invoices move quickly.
Each policy supports up to 10 sequential approval levels, and you can define up to three monetary thresholds within a single policy to ensure high-value invoices receive additional scrutiny while routine invoices move quickly.
Dynamic Amount Thresholds
Escalate approvals for high-value invoices
Need tighter controls for larger invoices? Centime lets you set up to three approval tiers based on invoice amount. For example:
- Under $5,000: Department manager approval
- $5,000–$25,000: Director + VP approval
- Over $25,000: CFO sign-off required
The system automatically applies the correct approval chain based on the invoice total, ensuring compliance without slowing down low-value transactions.
Automatic Escalation to Prevent Delays
Keep invoices moving when approvers are unavailable
Approval delays lead to late fees, supplier frustration, and month‑end bottlenecks. With automated escalation rules, Centime ensures invoices never stall.If an approver doesn’t act within a defined timeframe, invoices escalate automatically, helping finance teams cut overdue approvals by 40–50% and maintain predictable close cycles.Escalation thresholds are configurable per policy, allowing flexibility for routine versus high‑risk invoices.
Multi-Team Parallel Approvals
Route to multiple departments simultaneously
Complex invoices often require input from multiple teams—operations, finance, and project management, for instance. Centime allows you to trigger multiple approval policies simultaneously on a single invoice, so all necessary reviewers can act in parallel rather than sequentially.
This drastically reduces cycle time for cross-functional invoices and ensures every stakeholder has visibility without creating serial approval bottlenecks.
This drastically reduces cycle time for cross-functional invoices and ensures every stakeholder has visibility without creating serial approval bottlenecks.
Real-Time Notifications and Secure Portal Access
Approvers get context, you get speed
When an invoice is routed for approval, Centime sends an email notification with a summary and secure link to the approval portal. Approvers can:
- Review invoice details and attached documents
- See full GL coding and line-item breakdowns
- Approve, hold, or reject with optional comments
- Edit coding if your organization allows approver-level edits
All actions are logged in the invoice history for complete audit trails. Notifications are batched every 15 minutes to avoid inbox spam, and approvers can also approve directly from their mobile device.
Centime Invoice Approvals vs. Other AP Tools
When comparing invoice approval automation software, most platforms offer basic 2–3 level routing.
Centime delivers up to 10 approval levels, parallel multi-team workflows, automatic business-day escalation, and full ERP-native sync — features that matter for mid-market AP teams running complex approval processes.
Other AP Tools
Approval Routing
Flexible routing by vendor, amount, department, or code
Static approval flows
Approval Levels
Up to 10 levels per invoice
Limited (typically 2-3)
Multi-Policy Support
Trigger multiple policies simultaneously
Single policy per invoice
Automatic Escalation
Business-day escalation with configurable thresholds
No escalation or calendar-day-based
Amount Thresholds
Up to 3 dynamic thresholds per policy
Basic 2-way thresholds
Approver Editing
Full header and line-level editing if enabled
View-only or limited
Mobile Approval
Native mobile and email-based approval
Limited or clunky
ERP Integration
Bolt-on or sync-based
Audit Trail
Complete invoice history with user actions, timestamps, edits
Basic logs
Notification Control
Batched every 15 minutes; digest options available
Spam-prone
Post Before Approval
NetSuite users can post before final approval to avoid accruals
Not supported
Parallel Approvals
Multiple teams can review simultaneously
Sequential only
Built for Modern Finance Teams
Centime's invoice approval automation software is part of a complete AP automation platform — unifying invoice capture, approval workflows, payment processing, and cash forecasting in one ERP-embedded solution. For mid-market teams running NetSuite, Sage Intacct, or QuickBooks, this means every approved invoice flows directly into payment and reconciliation without re-entry or delays.
What Centime Users Say
“A standout Centime feature is its time-saving invoice entry and capture capabilities through AI automation, particularly with invoice coding and PO matching…”
Industry
Food & Beverage
Employees
201-500
What Centime Users Say
“We switched from Bill.com and saved over 20 hours per week. We were impressed with how Centime's tailored approach overcame the unique challenges in our accounts payable setup.”
Industry
Commercial Real Estate
Employees
51-200
What Centime Users Say
“We went from a manual AR/AP process to fully automated through Centime in very little time. We've cut the time of outstanding invoices down dramatically. The support team has also been very attentive to our needs.”
Industry
IT & Services
Employees
51-200
What Centime Users Say
“Prior to using Centime we were 100% manual on entering and approving all invoices. Centime is a fantastic AP automation tool that streamlined our invoice processing and payment workflows.”
Industry
Entertainment
Employees
51-1000
Centime AI
Ready to Stop Chasing Approvals?
Frequently Asked Questions
What is invoice approval automation, and how does it benefit accounts payable processes?
Invoice approval automation software replaces manual invoice routing with rule-based workflows that automatically send invoices to the right approvers based on vendor, amount, department, or GL code. For accounts payable teams, this means faster approval cycles (typically 40–60% faster), fewer missed payments, reduced late fees, and complete audit trails for compliance. Modern invoice approval automation software like Centime also supports multi-level approvals, parallel team workflows, automatic escalation, and native ERP integration — eliminating the need for email chains or spreadsheet tracking.
Can I customize approval workflows to match my business's specific needs?
Yes. Invoice approval rules can be configured based on any combination of supplier, GL account, location, department, class, or other standard dimensions. Amount thresholds can trigger multiple levels of approval as needed, and you can set up to 10 sequential approval levels per invoice.
What notification mechanisms are in place to alert approvers of pending invoices?
Invoice approvers receive both an initial notification when they have a task pending review and a regular digest of pending approval tasks. Notifications are batched every 15 minutes to avoid inbox spam.
Can approvers edit invoices during the approval process?
If your organization enables this feature, approvers can edit all invoice header and line-level coding details while the invoice is pending their approval. All changes are logged in the invoice history for audit purposes.
What happens if an approver doesn't respond in time?
Centime's automatic escalation rules move invoices to the next approval level after a defined number of business days (weekends and holidays excluded). This ensures invoices never stall due to unavailable approvers.
Can multiple teams approve the same invoice simultaneously?
Yes. Centime supports parallel approvals by triggering multiple approval policies on a single invoice, allowing different departments to review simultaneously rather than sequentially.
How does Centime integrate with my ERP?
Centime is fully embedded in NetSuite, Sage Intacct, and QuickBooks—not bolted on. Approval workflows sync to your ERP in real time, maintaining data consistency and eliminating manual export/import processes.
Can I post an invoice to the GL before final approval?
Yes, for NetSuite users. Centime allows initial posting to the GL while the invoice is still in the approval workflow to avoid accruals. Once approved, any coding changes sync back to NetSuite automatically.
What is the best invoice approval automation software for mid-market companies?
The best invoice approval automation software for mid-market companies supports flexible routing logic, integrates directly with your ERP, and handles complex approval hierarchies without IT involvement. Centime is purpose-built for mid-market AP teams using NetSuite, Sage Intacct, or QuickBooks. It supports up to 10 sequential approval levels, parallel multi-team workflows, automatic business-day escalation, and real-time ERP sync — with most customers going live within 7 to 21 days.
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