Centime with AI

AP, AR & Finance Automation for Professional Services Firms

End-to-end finance automation built for client-driven businesses.

In professional services, finance leaders juggle project billing, client disputes, utilization tracking, and unpredictable payment timelines.

Centime helps mid-market firms replace manual processes with automation — unifying AP, AR, forecasting, and banking in one embedded platform.

Designed for NetSuite, Sage Intacct, and QuickBooks users, Centime helps CFOs and Controllers keep engagements profitable, cash flow predictable, and client relationships strong.

Fully
embedded in:

Why Professional Services Firms Choose Centime Finance Automation

Bill Accurately,
Bill Faster

Invoices for client matters often get delayed when vendor costs and expenses aren’t coded promptly. Centime’s AI-powered capture and adaptive GL coding automatically tie every invoice to the right client or engagement.

Cut DSO Without
Burning Bridges

Chasing late payments puts pressure on client relationships. With Centime, firms automate reminders and offer clients a secure payment portal, making it simple to settle invoices quickly.

Engagement-Level Profitability

Profitability shouldn’t be a mystery until after month-end. Centime tags every payable and receivable by client or project inside your ERP, giving CFOs and practice leaders real-time insight into margins, utilization, and cash flow across engagements.

Cash Flow You Can
Count On

Forecasting in spreadsheets falls apart when client payments slip or projects shift. Centime delivers live forecasts that combine AP, AR, and banking data, with scenario modeling to test “what if” situations.

Compliance &
Audit Readiness

From client contracts to trust accounting, professional services firms can’t afford gaps in documentation. Centime’s approval workflows, vendor compliance tools, and built-in audit trails keep every transaction transparent.

Quick Wins,
Minimal Lift

With lean IT teams, firms need results without disruption. Centime goes live in weeks, embedding directly into your ERP and backed by white-glove support — so your team sees immediate impact without heavy lifting.

Smart Invoice Capture for Professional Services

Automate vendor and subcontractor invoice entry without manual data entry.

Centime’s AI extracts header and line-level details from any invoice — whether it’s outside counsel fees, IT subcontractor charges, or travel expenses — and codes them instantly to the right client or engagement. This eliminates errors, accelerates approvals, and ensures billable costs flow quickly into client invoices.

Adaptive GL & Cost Coding by Client or Engagement

Tie spend directly to your project and client structure.

Our AI learns your chart of accounts and allocates invoices to the right client, engagement, or practice area automatically. Finance teams gain accurate, real-time visibility into margins and utilization without needing to reconcile spreadsheets after month-end.

PO & Expense Match for Subcontractor Accuracy

Catch discrepancies before they impact client billing.

Centime automatically matches subcontractor invoices and expense reports against engagement POs or client contracts. Any mismatch in rates, hours, or deliverables is flagged early, ensuring clients are billed correctly and vendors are paid promptly.

Automated Approvals to Keep Client Work Moving

Speed up invoice routing without losing oversight.

Invoices can be routed by client, matter, practice group, or spend threshold with real-time notifications and mobile-friendly approvals. Approvers can review and approve securely from anywhere, so payments and client billing aren’t delayed when partners or project leads are traveling.

Multi-Tier Vendor & Subcontractor Payments

Centralize and control payments across your partner network.

From IT contractors to outsourced research firms, Centime streamlines payments with role-based permissions, audit trails, and consolidated workflows. Firms can manage complex vendor relationships in one place, ensure compliance, and keep trusted partners paid on time.

Embedded Banking to Earn on Payables

Turn your AP cycle into a financial advantage.

With Centime Banking*, AP balances can earn competitive yield until payment deadlines — without changing payment terms or disrupting client/vendor relationships. Professional services firms can optimize working capital while continuing to deliver reliable service.

AR Automation for Faster Client Payments

Accelerate collections without damaging client relationships.

Centime automates invoice delivery as soon as billable hours or expenses are approved, schedules tailored reminders, and provides a self-service payment portal. Firms reduce DSO, improve cash predictability, and free up teams from repetitive collections work.

Live Cash Flow Forecasting by Client and Engagement

Get reliable visibility into future cash positions.

Centime consolidates AP, AR, and banking data into rolling forecasts that factor in client payment patterns, vendor terms, and engagement timelines. Finance leaders can model “what-if” scenarios to plan staffing, investments, and distributions with confidence.

Live Cash Flow Forecasting

See what’s ahead — across every project.

Centime pulls actuals from AP, AR, and your bank balances to forecast cash flow across jobs and time periods. Run what-if scenarios, model delays or wins, and plan your next project confidently.

Centime vs. Other AP Tools:
What Sets Us Apart in Professional Services

Other AP Tools
ERP Integration
Fully embedded in NetSuite, Sage Intacct, and QuickBooks. Real-time sync across clients and engagements.
Basic plug-ins or manual sync. Often breaks with project-level detail.
Contract / PO & Expense Matching
AI-powered 2- and 3-way matching for subcontractor invoices, client contracts, and expense reports. Alerts flag rate or hour mismatches.
Usually limited to basic PO match; no support for engagement-level contracts or expenses.
Engagement-Level Tagging
Native client, project, and matter coding across AP and AR, giving real-time profitability insight.
Rarely supports engagement-level coding. Requires workarounds or custom ERP fields.
Client & Vendor Portals
Secure, real-time self-service portals for vendor payments and client invoice tracking.
Vendor portals common, but client portals for AR are typically missing.
AR Automation
Almost never included — AP tools stop at payables.
Cash Flow Forecasting
Live, rolling forecasts tied to AP, AR, and banking with scenario modeling (e.g., “client pays 30 days late”).
Spreadsheet-only. No dynamic forecasting.
Compliance & Audit Trails
Automated approvals, audit-ready logs, and vendor compliance tools built in.
Basic approval routing. Weak audit support, little focus on professional services compliance.
Embedded Banking & Yield
Earn APY on AP balances until due dates. Optimize working capital with no disruption.
No banking features.
Multi-Entity / Multi-Practice Support
Seamlessly manages AP/AR across multiple practice groups, offices, or legal entities.
Often requires manual consolidation or extra headcount.
SHOW ALL FEATURES

Built for Modern Finance Teams

Centime isn’t just automating AP—it’s part of a fully unified finance platform. From accounts payable and receivable to treasury, forecasting, and expense management, Centime centralizes your workflows inside your ERP—so your team can shift from operational busywork to strategic finance leadership.

One Unified Suite for
Professional Services

Frequently Asked Questions

What is finance automation for professional services?

It’s automation that replaces manual AP, AR, and forecasting tasks with AI-driven workflows. For service firms, that means faster invoicing, fewer billing disputes, and better cash flow visibility.

Do I need to change my bank to use Centime?

No. Keep your current banking relationships. Centime works with check payments through any bank and ACH via your bank or Centime Banking*.

Does Centime integrate with my ERP?

Centime offers native integrations with NetSuite and Sage Intacct, plus support for QuickBooks, Microsoft Dynamics 365 BC (coming soon), and others. We connect directly to your GL and subledger for real-time visibility and control.

How does Centime support client- and project-level tracking?

Centime mirrors the dimensions in your ERP so every invoice and payment can be tied to the right engagement. This provides real-time profitability and utilization insights without spreadsheets.

How quickly can we go live?

Most professional services firms go live in 2–3 weeks with expert onboarding and minimal IT involvement.

Can clients and vendors check payment status?

Yes. Clients can pay and track invoices online, while vendors get secure access to view payment status in real time.

What AR tools are included?

Centime includes invoice delivery, automated reminders, online payment portals, and collections workflows — everything you need to reduce DSO and protect client relationships.

How does Centime improve cash flow forecasting?

Centime provides a live, rolling forecast using real-time AP, AR, and bank data. You can model delays, client disputes, or engagement changes and see the impact before it happens.