Top 7 AP Automation Software for Sage Intacct in 2024

For finance teams of all sizes, ensuring a secure and streamlined accounts payable (AP) process is pivotal. If your business is currently using Sage Intacct, a leading ERP system, integrating AP automation software can significantly enhance financial operations, improve cash flow, and enable better decision-making for CFOs and other finance leaders. Here, we explore the top AP automation solutions that integrate with Sage Intacct, highlighting their unique features, benefits, and any potential downsides.

AP Automation and its Benefits

AP automation is all about using technology to make the whole accounts payable process a lot smoother and less hands-on. From processing invoices and routing approvals, to making payments and tracking cash flow performance, the benefits of AP automation are manifold. Some of the benefits include:

• Increased Efficiency: Automated payment workflows reduce the time spent on manual data entry and invoice processing. This allows finance teams to focus on more strategic tasks.
• Enhanced Accuracy: By minimizing human involvement, AP automation decreases the likelihood of errors in data entry and financial reporting.
• Improved Cash Flow Management: Automated systems provide better visibility and control over payable and payment timelines, which aids in more effective cash flow management.
• Cost Reduction: Automating AP processes reduces labor costs associated with manual processing and can also help capture early payment discounts.
• Enhanced Compliance: Automation helps in maintaining audit trails and adhering to regulatory compliance requirements by standardizing the AP processes.

Sage Intacct and AP Automation: A Necessary Pair

Pairing AP automation software with Sage Intacct, a renowned ERP system, creates a robust infrastructure for managing finance operations with precision and agility. Sage Intacct’s capabilities are significantly enhanced when integrated with AP automation tools, making it an ideal setup for businesses aiming to optimize their financial workflows. Here’s why this combination is beneficial:

• Seamless Integration: AP automation solutions that integrate with Sage Intacct allow for real-time data synchronization, ensuring that financial records are always accurate and up-to-date.
• Scalability: As businesses grow, their financial processes become more complex. The integration of Sage Intacct with an AP automation system can scale to handle increased invoice and payment volumes without compromising performance.
• Operational Resilience: The ability to maintain consistent business operations even during peak loads or external disruptions is greatly enhanced, thanks to the automation and efficiency provided by this pairing.

Together, Sage Intacct and AP automation not only streamline essential financial processes but also transform them into strategic assets for the business, driving efficiency and growth. Let’s dive in and evaluate the best AP automation software options for Sage Intacct users.

What is the Best AP Automation Software for Sage Intacct Users?

1. Centime: Best all-around AP automation for Sage Intacct users
2. Tipalti: Best for global operations management
3. Beanworks: Best for efficiency in global invoice processing
4. Corpay: Best for payment security and flexibility
5. MineralTree: Best comprehensive AP solution for streamlined operations
6. Stampli: Best for enhancing invoice processing speed
7. Yooz: Best for advanced invoice management

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Ideal for businesses that use Sage Intacct ERP

Centime's embedded integration with Sage Intacct redefines accounts payable management by seamlessly automating and optimizing the entire invoice to payment workflow within the ERP. . Businesses simply log into Sage Intacct to access Centime’s AP solution and can instantly capture invoices, automate invoice data coding, and expedite approvals, ensuring an effortless management of payments with streamlined reconciliation. By leveraging the integration, companies gain a significant reduction in invoice processing costs, enhanced visibility into their payables lifecycle, and optimize their vendor payments to extend DPO strategically.

Centime Features:

• The only accounts payable automation software that is fully integrated in the Sage Intacct interface
• Automate invoice processing with AI-powered data extraction and coding, reducing manual effort and errors for streamlined AP workflows.
• Effortlessly two and three-way match invoices to purchase orders, ensuring accuracy and compliance while speeding up the reconciliation process.
• Customize and automate approval processes to ensure invoices are reviewed and approved efficiently, improving compliance and reducing bottlenecks.
• Securely manage and execute electronic vendor payments, offering flexibility and control while streamlining the payment process for enhanced efficiency.
• Maximize savings with cash-back rebates on vendor payments, providing a valuable incentive for utilizing automated payment solutions.
• Gain valuable insights into AP performance with robust forecasting and reporting capabilities, empowering informed decision-making and strategic planning.

Centime Pros:

• Connect in seconds to Sage Intacct. Connect your ERP in no time using existing credentials and capture three years of historical data.
• Secure your data. Centime’s PCI SAQ A and SOC 1 certifications ensure that your company’s data is safe at all times.
• Stay fully in sync. Align your data between Sage Intacct and Centime cash flow management. The integration enables the bidirectional flow of financial and General Ledger data.
• Reduce invoice processing costs by 70% and 3x your team’s productivity with AI-based workflows.
• Capture 97% of early payment discounts, eliminate late payment fees, and earn powerful cash-back rebates.

Centime Cons: 

• Specific features might exceed the needs of very small businesses.
• Built for Sage Intacct, QuickBooks, and NetSuite users only. Centime currently only integrates with three ERP systems: QuickBooks Online, Sage Intacct, and Oracle NetSuite. By limiting their number of ERP integrations, Centime has established one of the deepest integrations with Sage Intacct.
• No cross border payments. Centime does not support international payment today. If your team processes large volumes of cross border payments, then you may be interested in alternative AP solutions.

Centime Pricing:

Flexible pricing options are available based on the number of invoices captured annually. Centime’s pricing objective is to deliver a 3x return with a low-cost, low-risk point of entry. Get unlimited users, unlock no payment fees, and receive best-in-class customer support. 

Clients can mix and match AP, AR, and cash management products from their platform suite based on their unique needs, making it easy to choose the best package. In addition, cash flow forecasting, KPIs & reporting, working capital credit, and an embedded ERP experience are included in every package.

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A top contender for global operations management

Tipalti enhances Sage Intacct users' experience by supporting multi-currency and multi-language operations within the AP process. It provides real-time cash management visibility, thus improving financial statement accuracy and enhancing supplier management.

Features:

• Comprehensive supplier management system.
• Real-time payment reconciliation within Sage Intacct.
• Supports multi-currency and multi-language operations for global reach.
• Streamlines the end-to-end accounts payable process, from invoice to reconciliation.

Pros:

• Enhance cash management visibility for more accurate financial planning.
• Reduce the risk of financial fraud with advanced security measures.
• Save significant time by automating manual processes.

Cons:

• Disconnected AP and PO experiences, which complicate the payment process.
• Lengthy 2-3 month implementation.
• Limited, non-configurable reporting capabilities.

Pricing:

Subscription-based model that scales with your business needs.

A strong solution for global invoice processing

Beanworks, known as Quadient AP by Beanworks in the market, provides a seamless, paperless invoice processing experience. With support for multiple languages and currencies, it offers real-time dashboards for enhanced AP visibility, and an integration with Sage Intacct.

Features:

• Paperless invoice processing for eco-friendly operations.
• Real-time AP dashboards for full visibility into financial processes.
• Supports multiple languages and currencies, facilitating global operations.
• Strong integration with Sage Intacct ensures seamless data transfer and accuracy.

Pros:

• Increases operational efficiency with paperless processing.
• Facilitates global business operations with multilingual and multi-currency support.
• Streamlines AP processes with real-time insights into financial data.

Cons:

• Limitations in invoice processing. The software limits the display to 80 invoices per page, which may not suffice for larger businesses with high volumes of transactions.
• User interface and experience issues. There are mentions of the user interface having repetitive and redundant steps, which can be irritating for users.

Pricing:

Customized quotes are provided to fit your business's unique needs. Contact Beanworks for more information.

A solid accounts payable option for payment security

Corpay focuses on enhancing payment security and offering flexible payment options to Sage Intacct users. It features a vendor portal, automated invoice data capture, and various payment methods to streamline the reconciliation process and reduce fraud.

Features:

• Vendor portal for centralized management.
• Automated invoice data capture to reduce manual entry.
• Supports a variety of payment methods, including ACH, credit cards, and international payments.
• Emphasizes security and fraud prevention in global payment processes.

Pros:

• Minimizes the need for manual processes, enhancing operational efficiency.
• Offers flexible payment options to accommodate diverse vendor preferences.
• Prioritizes payment security, reducing the risk of financial fraud.

Cons:

• Complex implementation process. Some users mention that the implementation of the Corpay AP software can be quite complex. 
• Issues with payment delays and billing. Vendors report occasional delays in payment and issues with billing. 
• The focus on security and global payments may introduce complexity for some users.

Pricing:

Starts at $69/month, with customized pricing available for larger volumes or specific needs. 

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A contender for AP-focused operations

MineralTree TotalAP offers a comprehensive AP solution that integrates seamlessly with Sage Intacct. It provides unlimited user accounts, email-based invoice approvals, and a variety of payment options, alongside robust security features.

Features:

• Unlimited user accounts for scalable team access.
• Email-based invoice approvals for efficient processing.
• ACH, virtual card payments, and white-glove payment services for flexible payment management.
• Two-way synchronization with Sage Intacct ensures data integrity and real-time updates.

Pros:

• Streamlines invoice approval and payment processes, reducing the risk of errors.
• Offers a high degree of flexibility and security in payment methods.
• Supports multi-entity environments with scalable features and integrations.

Cons:

• Delayed payments with multiple approvers
• Offshore coding, 24-48 hour turnaround time
• Potentially pushy virtual card adoption tactics

Pricing:

Pricing details are provided upon request and vary based on services and business size.

A viable option to reduce manual entry and improve speed

Stampli leverages AI to streamline invoice processing within Sage Intacct, offering a collaborative platform for approvals and payments. It's designed to reduce manual entry and improve the speed and accuracy of the AP process.

Features:

• AI-driven invoice capture and processing.
• Collaborative communication hub for team interaction and invoice approvals.
• Customizable approval workflows tailored to business requirements.
• Real-time synchronization with Sage Intacct enhances accuracy and efficiency.

Pros:

• Significantly reduces manual data entry, minimizing errors and saving time.
• Improves invoice processing speed and accuracy with AI and collaborative tools.
• Enhances team efficiency with customizable workflows and a communication hub.

Cons:

• No forecasting available to extend payables
• No multi-line invoice coding.

Pricing:

Stampli offers tailored pricing based on the scale of your business and specific requirements. 

A reliable choice for advanced invoice management

Yooz offers an advanced invoice management solution, utilizing OCR and AI for efficient invoice capture and integration with Sage Intacct. It streamlines purchase order matching and updates data in real-time, enhancing overall productivity.

Features:

• Advanced OCR and AI for accurate invoice capture and processing.
• Real-time data integration with Sage Intacct for up-to-date financial management.
• Supports purchase order matching and includes unique image push and PO integration features.

Pros:

• Reduces manual processing costs and cycle times, enhancing operational efficiency.
• Improves team productivity and morale by eliminating repetitive tasks.
• Offers specialized features for comprehensive invoice and purchase order management.

Cons:

• Performance and display issues. Users have reported that Yooz can be slow and may not display documents correctly. 
• Learning curve for invoice separation. There’s noted frustration when scanning documents that are meant to be separate but end up incorrectly combined. 
• Customization and learning limitations. Yooz lacks some customization options and doesn’t learn autonomously to improve its processing over time.

Pricing:

Yooz provides customized pricing based on the specific needs of your business. 

Choosing the right AP automation software for Sage Intacct can significantly impact your finance team's efficiency, security, and strategic decision-making capabilities. As we've explored, each solution offers unique features, from Centime's comprehensive, fully integrated solution to Yooz's advanced OCR and AI capabilities for invoice management.

For businesses looking to optimize their AP workflows, improve cash flow, and enhance financial operations, considering the pros and cons of each platform is crucial. Whether your priorities lie in end-to-end automation, global operation support, payment security, or AI-driven invoice processing, there's a solution tailored to your needs.

By leveraging the right technology, finance leaders can ensure a more streamlined, secure, and strategic approach to accounts payable management within the Sage Intacct ecosystem.

To book a demo of Centime today, talk to us here.