PO Matching Automation Software
Reduce Errors and Expedite Purchase Order Matching
Automate the matching of purchase orders, invoices, and receipts with Centime’s PO Matching feature. Minimize discrepancies, speed up approvals, and ensure accuracy with every transaction. Stay compliant and prevent overpayments with seamless automation that reduces manual data entry.
"A standout feature [in Centime] is its time-saving invoice entry and capture capabilities through AI automation, particularly with invoice coding and PO matching, streamlining tasks that typically consume significant time, enhancing efficiency and accuracy in managing AP workflows."
Automate invoice capture with OCR and AI
Say goodbye to time-consuming data entry! Easily convert paper-based invoices into digital data, saving your team both time and resources. Centime pairs optical character recognition (OCR) technology with Generative AI and Natural Language Processing (NLP) to effortlessly capture and extract invoice information at the header and the line-level. Processing invoices has never been easier.
Unlock intelligent line linking
Centime’s advanced search algorithms automatically match invoice lines with purchase order lines to revolutionize the matching process. Our software reviews rate, quantity, description and references historical linking to continuously improve performance the more you use it. No more manual line-by-line comparisons – let Centime do the heavy lifting for you!
Highlight discrepancies and customize thresholds
Centime intelligently identifies discrepancies across purchase orders, receipts, and invoices to call out items that require your attention. Customize matching thresholds with ease, from 2-way to 3-way matching – in order to meet your unique business needs.
Seamlessly resolve discrepancies and track history
Centime streamlines communication and collaboration within your team to swiftly resolve discrepancies across the PO, receipt and invoice. Define mismatch review and approval policies to align your team structure for efficient routing, and keep a comprehensive history of the matching and resolution process for full auditability.
Accounts Payable Resources
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Top-Rated Invoice Capture Tool
Jennifer Rogers
VP of Finance
"With Centime AP, we have streamlined invoice processing and supplier payments. And, our auditors are really happy that we now have strong payment controls."
Drew Pearson
CFO
"We only make supplier payments after we understand their impact on future cash. Centime AP includes a cash forecast, and gives our team a view into future cash flows so that we can make strategic choices about who and when to pay."
What Centime Users Say
“I've felt exceptionally supported throughout this journey. Unlike other SaaS implementations where follow-up meetings felt unnecessary, these sessions with our Customer Success Manager are invaluable.”
Industry
Professional Services
Employees
51-200
ON investment
3x Return
reduction in processing
70% Costs
What Centime Users Say
“We saved 40+ hours a month on AP processing. Beyond that, Centime’s Customer Support is always super responsive. Anytime I send something, they’ll email me back within an hour.”
Industry
Home Care Services
Employees
10,000+
saved weekly
10 Hours
invoices processed
100+ Monthly
What Centime Users Say
“We went from a manual AR/AP process to fully automated through Centime in very little time. We've cut the time of outstanding invoices down dramatically. The support team has also been very attentive to our needs.”
Industry
IT & Services
Employees
51-200
What Centime Users Say
“Prior to using Centime we were 100% manual on entering and approving all invoices. Centime is a fantastic AP automation tool that streamlined our invoice processing and payment workflows.”
Industry
Entertainment
Employees
51-1000
What is purchase order (PO) matching, and why is it important in accounts payable?
PO matching is the process of verifying that invoices, purchase orders, and receipts align before payment is issued. This ensures that businesses pay only for what was ordered and received, preventing overpayments, duplicate payments, and fraud. It also helps maintain compliance with internal controls and contract terms.
By automating PO matching, businesses can reduce manual errors, speed up approvals, and improve financial accuracy.
By automating PO matching, businesses can reduce manual errors, speed up approvals, and improve financial accuracy.
How does Centime's PO Matching feature automate the matching process?
Centime takes the pain out of PO-based invoice processing, by automatically linking incoming and comparing invoices with purchase orders and receipts, flagging any mismatches, and enabling AP managers to easily connect with other stakeholders to resolve these mismatches. This significantly reduces the time taken to process each PO-Invoice while enforcing proper controls and reducing risk.
What are the differences between 2-way, 3-way PO matching?
2-Way Matching: Compares the invoice to the purchase order (PO) to ensure that the billed amount matches what was originally ordered. This helps prevent overpayments and incorrect pricing but does not verify if goods or services were received.
3-Way Matching: Adds a receipt of goods or services as a third checkpoint. The invoice must match both the PO and the receipt, ensuring that what was ordered was actually received before payment is approved. This extra step reduces the risk of paying for missing or incorrect items.
3-Way Matching: Adds a receipt of goods or services as a third checkpoint. The invoice must match both the PO and the receipt, ensuring that what was ordered was actually received before payment is approved. This extra step reduces the risk of paying for missing or incorrect items.
Can Centime's PO Matching handle discrepancies, and how are they resolved?
Yes, centime immediately flags any discrepancy between an invoice line and the corresponding PO and/or receipt. The invoice can then be routed to the responsible stakeholder for resolution. Customizable thresholds allow users to calibrate Centimes mismatch flagging to their specific business needs.
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**Deposit placement through ICS is subject to the terms, conditions, and disclosures in the applicable agreements. Although deposits are placed in increments that do not exceed the FDIC standard maximum deposit insurance amount (“SMDIA”) at any one destination bank, a depositor’s balances at the institution that places deposits may exceed the SMDIA (e.g., before settlement for deposits or after settlement for withdrawals) or be uninsured (if the placing institution is not an insured bank). The depositor must make any necessary arrangements to protect such balances consistent with applicable law and must determine whether placement through ICS satisfies any restrictions on its deposits. A list identifying IntraFi network banks appears at https://www.intrafi.com/network-banks. The depositor may exclude banks from eligibility to receive its funds. IntraFi and ICS are registered service marks, and IntraFi Cash Service is a service mark, of IntraFi Network LLC.
††2.25% Annual Percentage Yield (APY) as of 12/23/25. Deposit rate may adjust to current market rate and may change daily. Fees may reduce earnings.
††2.25% Annual Percentage Yield (APY) as of 12/23/25. Deposit rate may adjust to current market rate and may change daily. Fees may reduce earnings.
