onXmaps Maps Out a Smarter Way to Manage AP

A Leading Outdoor Navigation Platform

onXmaps is a Montana-based software company known for its powerful GPS mapping tools that help users explore the outdoors, from backcountry skiing and off-roading to hunting, fishing, and hiking. With over 400 employees and a rapidly growing community of outdoor enthusiasts, onXmaps develops innovative apps like onX Hunt, onX Offroad, and onX Backcountry, designed for life where the pavement ends.

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As the company scaled, its accounts payable (AP) process faced new challenges. Managing hundreds of invoices monthly — many from small vendors and ambassadors — required significant manual effort from its lean accounting team.

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“We handle a lot of smaller invoices for ambassadors and partners,” said Ann Berg, Accountant III. “It’s not about the dollar size — it’s the sheer volume. We needed a system that could keep up.”

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From Legacy Systems to Centime: A Move to Modernization

Previously, onXmaps used a standalone AP system that synced with Sage Intacct, but wasn’t truly embedded. As invoice volume grew, the lack of integration and limited control over vendor management became increasingly clear — prompting the shift to Centime.

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“There were features we knew we’d never get with our previous platform — like a vendor portal,” said Chase Robecker, Accountant II. “That was one of the biggest draws to Centime. We needed a better way to collect and verify vendor banking information without chasing people down manually.”

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onXmaps’ AP team wanted a system that could scale, reduce errors at month-end close, and introduce intelligent automation to handle growing invoice volume.

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A Smoother Month-End and Easier Vendor Management

The switch to Centime brought an immediate improvement in how onXmaps managed posting and payments.

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“With Centime, payments post based on due date instead of approval date,” explained Ann. “That might sound small, but it made a huge difference at month-end. We don’t have to back out or adjust journal entries anymore. It’s just one less thing to stress about.”

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The vendor portal also became a game-changer for the team. “Being able to send vendors a link to update their banking on their own has saved us so much time,” Ann said. “Chase used to spend hours chasing that down every week, but now it’s self-service.”

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Time Savings Through Automation and AI-Powered Coding

After onboarding, onXmaps began leveraging Centime’s AI-powered invoice coding.

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“At first, it wasn’t turned on, but once it was — wow,” said Chase. “It started recognizing vendors and coding correctly across products like Offroad and Backcountry. It learns as we go. That’s been a huge time saver.”

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The result? A faster, more accurate, and less manual process.

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“For me, it’s gone from manual data entry to more of a review process,” Ann added. “Between automation, scheduling, and the vendor portal, we’re easily saving three to five hours a week — probably more as the system keeps learning.”

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A Partnership That Listens and Evolves

Beyond efficiency gains, Chase and Ann emphasized the partnership aspect of working with Centime.

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“The biggest difference is that Centime listens,” Chase said. “You can tell the product’s growing and improving based on customer feedback.”

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Ann agreed: “It’s exciting to see how fast the platform evolves. Centime’s curiosity and constant improvement mindset makes us feel confident in the partnership.”

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Results That Speak for Themselves

Since implementing Centime, onXmaps’ AP team has achieved measurable improvements:

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• 3–5 hours saved weekly through automation and AI learning
  
  
• Simplified vendor management with Centime’s supplier portal
  
  
• Smoother month-end closes with accurate due-date posting
  
  
• Reduced backlog and bottlenecks with scheduled payments
  
  

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Conclusion

For onXmaps, switching to Centime was more than a software change. It was an upgrade from a static, one-size-fits-all tool to an intelligent, scalable, and collaborative AP process.

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As Chase summed it up:

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“It’s easy to stand behind a product that’s constantly improving and listening to its customers. That’s exactly what Centime does — and it’s why we’re excited to keep growing with them.”