Cash Application Software
Apply incoming cash automatically, across every payment method, inside your ERP.
- Match payments to invoices automatically
- Handle ACH, card, check, and lockbox
- Review only true exceptions
- Keep the aging report accurate
What automated cash application changes
Cash that applies itself
Centime matches incoming payments to the right open invoices without manual work, even when remittance data is messy or missing. The matching engine compares payments against open receivables on invoice number, amount, customer, purchase order, and date, and your finance team sets the tolerance rules that decide what applies automatically.
- Configurable matching logic your team controls
- Partial payments, short pays, and deductions handled by rule
- One payment allocated across many open invoices
- Applies cash as it arrives, not at month end
Including the checks everyone else leaves manual
Automation only helps if it covers the whole payment mix. Centime brings ACH, credit card, check, and lockbox remittance into one intake, so the slowest payment method runs through the same process as the fastest. The branded, no-login customer payment portal captures what a payment is for at the moment the customer makes it, which is the cleanest remittance data you can get.
- AR lockbox automates check deposits and remittance capture
- Customer portal records the invoice selection at payment
- Emailed remittance advices parsed on arrival
- One process governs every rail
Your team sees only what needs a decision
The point of automation is a short queue rather than a full reconciliation workload. Payments Centime cannot match with confidence are routed to a person as true exceptions, each presented with the payment, the candidate invoices, the variance, and the customer's history, so the decision takes seconds instead of an investigation.
- Only unresolved payments reach a human
- Full context attached to every exception
- Resolutions recorded with an audit trail
Applied cash lands in your ledger, not in a report
A match that never reaches the ERP still leaves the receivable open in the system of record, which is where bolt-on cash application systems tend to leak. Centime runs natively inside NetSuite, QuickBooks, Sage Intacct, and Microsoft Dynamics, so applied payments post without re-keying, invoices clear, and the aging report is accurate on the day your team reads it.
- Native posting to NetSuite, QuickBooks, Sage Intacct, and Dynamics
- No double entry and no export-import step
- Aging and DSO update on the same cycle
Everything cash application, done right
Configurable matching
Match on invoice number, amount, customer, PO, and date, with tolerance rules your finance team sets.
Lockbox and check capture
AR lockbox brings check deposits and remittance stubs into the same automated process as ACH and card.
Customer payment portal
A branded, no-login portal that records what each payment covers at the moment it is made.
Exception routing
Only true exceptions reach a person, each with the payment, candidate invoices, and variance attached.
Native ERP posting
Applied cash writes back to NetSuite, QuickBooks, Sage Intacct, or Dynamics with no double entry.
Receivables KPIs
Real-time visibility into aging, DSO, and unapplied cash, with a full activity trail.
Unapplied cash is a forecasting problem
Cash sitting in the bank but not applied to an invoice distorts everything downstream. The aging report overstates what is outstanding, collectors chase customers who have already paid, and the forecast runs on receivables data that is days behind the bank. Because cash application shares a platform with collections, accounts payable, and the Cash Forecasting Workbench, applied cash updates the forecast as it lands.
- Collections target genuinely overdue accounts
- The forecast reflects what customers actually paid
- Connects to AP, expense, and cash forecasting on one platform
How to automate the cash application process
The five steps, and what to automate at each one.
Top 7 AR Challenges (And How to Fix Them)
Where collections and reconciliation typically break down, and how to fix each one.
8 Benefits of Accounts Receivable Automation
The full case for automating accounts receivable, beyond cash application alone.
Questions finance teams ask us
What is cash application software?
It matches incoming customer payments to the open invoices they settle and posts the payment to the ledger, clearing the receivable without manual reconciliation.
Does automated cash application work with checks?
Yes, through AR lockbox. The check deposit and remittance stub are captured together, so checks run through the same matching as ACH and card.
What is a good cash application match rate?
Best-in-class teams auto-match more than 90% of payments, per industry benchmarks. Your rate depends on payment mix, remittance quality, and rule configuration.
How does Centime handle one payment covering many invoices?
Consolidated payments are allocated across the invoices they cover using configurable logic, including tolerance rules for short pays and deductions.
Does this replace our ERP?
No. Centime posts applied cash back to NetSuite, QuickBooks, Sage Intacct, or Dynamics, which stays your system of record. No separate ledger, no double entry.
How does cash application affect DSO?
An accurate aging report means collections chase only genuinely overdue accounts, which is one reason automated receivables processes tend to lower DSO.
See cash application running in your ERP
Centime applies incoming cash across ACH, card, check, and lockbox, routes only true exceptions to your team, and posts the result inside NetSuite, QuickBooks, Sage Intacct, or Dynamics.