Optimize Receivables Management With Centime and QuickBooks

Centime’s turnkey integration with QuickBooks Online and QuickBooks Desktop enables you to streamline collections, automate cash application, and improve cash flow predictability—all while keeping your QuickBooks general ledger accurate and up to date.

How the Integration Works

1. Invoice sent — PDF attached automatically (INV-2205 · Meridian Supply Co. · $18,450 — sent to customer)
2. Reminder sent — Automated collections workflow (INV-2205 · Meridian Supply Co. · $18,450 — reminder sent, 5 days overdue)
3. Customer pays — Self-service customer portal (INV-2205 · Meridian Supply Co. · $18,450 — paid via customer portal)
4. Cash applied — Matched to the invoice automatically (INV-2205 · Meridian Supply Co. · $18,450 — payment applied)
5. Posted to QuickBooks — Reconciled in real time (INV-2205 · Meridian Supply Co. · $18,450 — posted to QuickBooks just now)

Features

Automated Invoice Tracking

Monitor invoice status, payment activity, and overdue balances in real time without using spreadsheets or manual QuickBooks receivables tracking.

Customer Portal

Provide customers with a dedicated space to view and pay invoices, access payment history, and resolve issues independently.

Smart Collections Workflows

Create automated collections sequences that help your team follow up consistently and professionally while improving QuickBooks AR automation efficiency.

Collection Campaigns

Launch targeted campaigns to accelerate cash inflows and boost working capital.

Real-Time AR Dashboards

Track cash flow patterns, aging of accounts receivable, customer payment trends, and collections from a single dashboard connected directly to your QuickBooks integration.

Cash Flow Forecasting Integration

Connect receivables data directly into cash flow forecasting to improve liquidity planning and financial decision-making across your QuickBooks accounting software workflows.

Setup

1. PDF Invoice Attachments — Send original invoice PDFs as attachments in customer reminder emails, ensuring clear communication and easy reference.
2. Custom Fields for Collaboration — Use custom fields for Customers and Invoices to assign team members, track disputes, and manage workflows. Changes automatically sync with QuickBooks.
3. Automated Payment Posting — Post payments received via CentimePay directly to QuickBooks, including manual options for failed postings, ensuring accurate reconciliation.

Frequently Asked Questions

What is QuickBooks AR automation?

QuickBooks AR automation uses software to automate accounts receivable tasks such as invoice tracking, payment reminders, collections workflows, and receivables reporting.

How does Centime integrate with QuickBooks?

Centime connects directly with QuickBooks accounting software to synchronize receivables data, invoices, customer payments, and financial information in real time.

Can AR automation improve cash flow?

Yes. QuickBooks AR automation helps businesses accelerate collections, reduce overdue invoices, and improve visibility into receivables performance, which can strengthen overall cash flow.

Does Centime replace QuickBooks?

No. Centime enhances your existing QuickBooks integration by adding advanced AR automation, forecasting, and cash flow management capabilities.