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Matching purchase orders to invoices isn’t glamorous work — but it’s where time gets lost, exceptions pile up, and accuracy matters most.
Centime’s latest PO enhancements are built for finance teams who want speed and control. These updates improve clarity, catch mismatches earlier, and simplify resolution — without leaving your AP workflow.
1. See More, Click Less: PO Numbers and Statuses Now Surface in the Documents Table
In most systems, you have to click through multiple screens just to find out which PO an invoice belongs to, whether it’s been billed, or if it’s still pending.
Now, Centime surfaces that information right where you need it — in the main Documents table.
You’ll see PO Number and PO Status columns (e.g., “Pending Bill,” “Partially Received,” “Fully Billed”) alongside invoice data.
That means no more toggling between ERP windows or opening multiple tabs in NetSuite or Intacct to check what’s outstanding.
Practical win: when reviewing high-volume supplier invoices, approvers can instantly spot which POs are fully billed or still awaiting receipts — saving clicks, context switching, and time spent chasing details.
2. New UOM Mismatch Guidance in Line Matching — So You Know Why a Line Doesn’t Match
One of the trickiest exceptions in AP automation is when invoice and PO units of measure don’t align.
Maybe the supplier bills by carton, but the PO was created by each.
Both sides total correctly, but the quantities and rates don’t.
Until now, that meant manual detective work: scrolling through the ERP to verify the math, then adjusting either the invoice or the PO to balance the ledger.
Centime now flags these cases automatically.
During line matching, you’ll see the line marked as a rate and quantity mismatch with an info icon explaining the root cause — “Mismatch due to UOM difference.”
That transparency matters.
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You immediately understand whether it’s a real exception or just a UOM conversion — no guesswork, no unnecessary escalation.
3. How It Works Behind the Scenes
Here’s what’s happening in Centime’s logic layer:
- Both invoice UOM (from the document) and PO UOM (from NetSuite or Intacct) are compared automatically.
- If the total line amount matches but rate and quantity differ, Centime recognizes this as a UOM mismatch — not a pricing or quantity error.
- It then surfaces guidance right in the Line Matching tab, so AP teams can decide whether to adjust the invoice or sync back to the PO in the GL.
Once the corrected values align, the system updates the link status to Perfect Match, enabling seamless posting to the general ledger.
See Centime in action
Our innovative AR, AP and business banking solutions are powerful alone, and even better together.
Schedule a tailored demo with a Centime expert.
4. What It Means for Your Team
These small interface upgrades add up to major workflow gains:
- Less manual verification. You see PO data and mismatch reasons in one screen.
- Cleaner approvals. Invoice approvers can instantly differentiate between rate errors and UOM conversions.
- Faster close. Exceptions resolve faster when AP teams don’t have to cross-reference three systems.
- Greater ERP confidence. Every invoice posts cleanly, with the correct quantities reflected in NetSuite or Sage Intacct.
For teams processing hundreds (or thousands) of PO invoices monthly, that’s hours reclaimed — and fewer late approvals or vendor follow-ups.
5. Why It Matters
Exception handling has long been the bottleneck in PO-based invoice processing.
This release doesn’t reinvent AP — it removes friction where it counts.
Centime’s approach bridges automation and control: surfacing the right context at the right time so your finance team can move faster without sacrificing accuracy.
Because at the end of the day, automation isn’t just about fewer clicks — it’s about fewer doubts.
See Centime in action
Our innovative AR, AP and business banking solutions are powerful alone, and even better together.
Schedule a tailored demo with a Centime expert.