HIPAA Compliance, Built Into AP Automation

There’s a strange irony in healthcare finance: the data that’s the most sensitive is often tucked away in the least protected place — the invoice description line. That’s where you’ll see the patient’s name, a treatment code, or some other Protected Health Information (PHI) that should never, ever slip into the wrong hands.

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Anyone who’s worked in AP for a healthcare business knows the drill. You build workarounds. You redact PDFs. You cross your fingers that the right people see what they need, and the wrong people don’t. It’s tedious, it’s brittle, and it doesn’t scale.

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Centime’s September release changes that equation by making HIPAA compliance the default state of invoice automation, not an extra step.

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The Problem Nobody Talks About

AP staff in healthcare aren’t usually trained in HIPAA nuance. They’re trained to get invoices in, coded, approved, and paid. The compliance exposure comes not from negligence, but from normal workflows — invoices sitting in shared queues, descriptions visible in ERP exports, or attachments floating around email threads.

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This is how violations happen. Quietly. Accidentally. Expensively.

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What Centime Changed

Instead of bolting on manual controls, PHI is now encrypted and masked automatically inside Centime. Unless you’ve been granted the “view PHI” entitlement, you’ll never even see the sensitive data. To most users, the Description field looks blanked out — business as usual, but safer.

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For compliance officers or finance leaders with clearance, PHI is still visible when it needs to be. They can unmask it securely within the workflow, without slowing down invoice processing.

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The real shift is psychological: AP teams no longer have to “remember” compliance, because the system enforces it invisibly.

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Why It’s a Bigger Deal Than Just “Checking the Box”

Plenty of software vendors claim “HIPAA compliance.” What makes this meaningful is how it threads the needle between compliance and efficiency. You don’t need two systems (one for AP, one for HIPAA). You don’t need staff redacting PDFs. You don’t need to compromise speed for safety.

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The compliance is woven into the workflow itself.

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Final Thought

If you’re in healthcare finance, you know that every audit feels like a stress test of your processes. With this release, at least one pressure point is off the table. PHI stays protected. AP keeps moving. And you stop holding your breath every time someone says, “We’ll need to see your invoice workflows.”

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Book a demo with Centime to learn more.

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**Deposit placement through ICS is subject to the terms, conditions, and disclosures in the applicable agreements. Although deposits are placed in increments that do not exceed the FDIC standard maximum deposit insurance amount (“SMDIA”) at any one destination bank, a depositor’s balances at the institution that places deposits may exceed the SMDIA (e.g., before settlement for deposits or after settlement for withdrawals) or be uninsured (if the placing institution is not an insured bank). The depositor must make any necessary arrangements to protect such balances consistent with applicable law and must determine whether placement through ICS satisfies any restrictions on its deposits. A list identifying IntraFi network banks appears at https://www.intrafi.com/network-banks. The depositor may exclude banks from eligibility to receive its funds. IntraFi and ICS are registered service marks, and IntraFi Cash Service is a service mark, of IntraFi Network LLC.

^††2.75% Annual Percentage Yield (APY) as of 09/24/25. Deposit rate may adjust to current market rate and may change daily. Fees may reduce earnings.

*Centime is not a bank and is not authorized by any federal or state agency to engage directly in core banking activities.
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*All banking products and services available through Centime are provided by FNBO and are governed by the applicable agreements and related disclosures provided to you by FNBO. Member FDIC.
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‍*While Centime facilitates traditional banking activities (such as the acceptance of deposits or extensions of credit), these services are actually provided by our banking partner, FNBO.
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*Centime may provide support services to FNBO, as permitted by applicable law, to facilitate the delivery of its bank products and services.

**Deposit placement through ICS is subject to the terms, conditions, and disclosures in the applicable agreements. Although deposits are placed in increments that do not exceed the FDIC standard maximum deposit insurance amount (“SMDIA”) at any one destination bank, a depositor’s balances at the institution that places deposits may exceed the SMDIA (e.g., before settlement for deposits or after settlement for withdrawals) or be uninsured (if the placing institution is not an insured bank). The depositor must make any necessary arrangements to protect such balances consistent with applicable law and must determine whether placement through ICS satisfies any restrictions on its deposits. A list identifying IntraFi network bank

HIPAA Compliance, Built Into AP Automation

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