Capture, code, approve, and pay every invoice, with suppliers, bills, purchase orders, and payments synced both ways with QuickBooks.
AP automation for QuickBooks connects QuickBooks to software that captures supplier invoices, codes them to the chart of accounts, routes approvals, matches them against purchase orders, and pays suppliers, without the manual keying QuickBooks alone requires. Centime syncs suppliers, bills, purchase orders, and payments in both directions, so payables and the QuickBooks ledger stay aligned without exports or duplicate entry.
Centime matches every purchase invoice against the QuickBooks purchase order at the line level, comparing unit price and quantity and surfacing only the lines that disagree. Tolerances are set by your team, so small variances clear automatically while real discrepancies route to a person with the invoice, PO line, and difference already attached.
Centime captures invoices by email forward or upload and reads header and line-item detail, with coding suggestions sharpening as it sees more of your spend. A reviewer approves before anything posts, so the books stay under your team's control while the keying disappears.
Approved bills are paid by ACH, virtual card, or check from one screen, and the payment posts back to QuickBooks with its status, without re-entry. Because AP shares a platform with AR and cash forecasting, a scheduled payment updates your cash position as you approve it.
Coding carries the classification QuickBooks supports — class and department — through approval and into the ledger, so the reporting your accountant built keeps working. The same sync runs on both editions, which matters for the many mid-market finance teams still running Desktop alongside Online.
Yes. Centime syncs suppliers, bills, purchase orders, and payments in both directions with QuickBooks Online, so both systems stay aligned without manual export or duplicate entry.
No, and no system can. Neither QuickBooks Online nor QuickBooks Desktop records a goods receipt to match against, so two-way matching, invoice against purchase order at the line level, is the ceiling on both editions. Three-way matching is available on NetSuite, Sage Intacct, and Dynamics 365 Business Central, which do record receipts.
Centime reads each invoice and predicts the general ledger coding against your QuickBooks accounts, learning your patterns over time. A person reviews and approves before anything posts, so the coding stays under your control.
Yes. Payments made by ACH, virtual card, or check post back with their status, and the Undeposited Funds account is handled explicitly so bank reconciliation stays clean.
Yes. Centime syncs with QuickBooks Desktop as well as QuickBooks Online, which matters for the many mid-market finance teams still running Desktop. Matching is two-way on both editions, for the reason above.
Yes. Centime is SOC 2 Type II compliant, an independent audit standard covering how a software provider handles and protects customer data, with bank-grade security.