Simplify Accounts Payable With Centime and QuickBooks

A turnkey integration with QuickBooks Online and Desktop — automate AP processes, enhance financial accuracy, and gain visibility into cash outflows.

How the Integration Works

1. Invoice received — Emailed or uploaded (INV-4473 · Globex Corp · $32,118 — received — reading with OCR)
2. Captured & coded — OCR + AI reads the data (INV-4473 · Globex Corp · $32,118 — captured & coded to Accounts Payable)
3. Approved — Routed to the right approver (INV-4473 · Globex Corp · $32,118 — approved by S. Patel)
4. Paid — ACH or virtual card (INV-4473 · Globex Corp · $32,118 — paid via ACH)
5. Posted to QuickBooks — Reconciled in real time (INV-4473 · Globex Corp · $32,118 — posted to QuickBooks just now)

Features

OCR invoice capture

Invoices read automatically — no manual entry, fewer errors.

AI-powered coding

Header and line-level GL coding predicted and synced to your chart of accounts.

PO matching

Invoices matched to POs automatically; only true exceptions reach a person.

Approval workflows

Policies by amount, department, or class — routed without email chains.

Supplier portal

Vendors update payment details and track invoice status themselves.

Integrated payments

Pay by ACH or virtual card, earn rebates, post back to QuickBooks.

Online vs Desktop

QuickBooks Online (Cloud)

• Cloud-based — access from anywhere, anytime
• Real-time sync — Centime integrates continuously for accurate data
• Advanced custom fields — department/class syncing for richer reporting

QuickBooks Desktop

• On-premises — installed locally, no remote access needed
• Auto-reconciled payments — credits and voids sync straight into QBD
• Class-level coding — simpler, but still powerful for internal reporting

Setup

1. Sign in — Log in with your QuickBooks credentials.
2. Connect — Choose Online or Desktop and grant access.
3. Set preferences — Department, class, and location coding.
4. Enable OCR — Turn on automatic invoice data capture.
5. Supplier portal — Set up vendor self-service access.
6. Approval policies — Configure routing for your team.
7. Choose payment — ACH or virtual card, your call.

Frequently Asked Questions

What is QuickBooks AP automation?

QuickBooks AP automation integrates accounts payable processes with QuickBooks to automate invoice processing, approvals, and payment reconciliation, reducing manual errors and improving efficiency.

How does QuickBooks accounts payable software benefit my business?

By automating routine AP tasks like invoice capture, approval workflows, and payment posting, QuickBooks AP software streamlines financial operations, saving time and minimizing errors.

How can I automate AP with QuickBooks?

Set up Centime to automatically capture invoice data, match purchase orders, and process payments, ensuring a seamless AP workflow synced with QuickBooks.

How does the 2.25% APY†† work?

With Centime Banking, your AP funds can earn 2.25% APY††—turning your payables into a revenue stream, not just a cost center.

How long does it take to go live?

It’s the automation of the invoice approval and payment process, using Centime’s OCR and AI-driven tools to capture, code, and process invoices directly in QuickBooks.